Budget section :
*before even thinking about this know what they will fund or not ….
- Start with general categories
- Adminstration/shared costs (personnel, rent, telephone etc) (5-15%)
- Direct program costs (renting a hall for a forum, getting the participants to the place, training materials translation etc.)
- Indirect costs ( 0-15%)
Preparing your budget :
- Know your project
- Outline each part of project & assess what you need – in detail
- Breakdown phases of project and what you will need
- Get reasonable estimates (may be asked to see quotes)
- Include overhead/shared costs
- Make a simple spread sheet
- Be realistic about staff time and costs
- Clarify format they require
- Clarify what they will or will not cover
- Clarify format and how much detail is necessary
- Make a complete spread sheet
- Make sure easy to understand and no errors!
- Add budget explanation sheet if necessary
- Have a third party check it.
Budget for the full proposal
SUPPORT AND REVENUE
Revenue :
Support :
- In-kind items and services
- Gifts
- Other income
EXPENSES :
- Personnel costs (salary, benefits etc.)
- Consultant fees
- Office supplies
- Equipment
- Postage/mailing
- Printing
- Travel : local, domestic, staff, program participants etc.
- Shared/common : rent, telephone, etc.
Be as accurate as possible : you do not want to return funds and have to find revenue for other costs incurred.
Group work 5 : Preparing the budget
REVIEW GROUP WORK 4 :
FIRST discuss then outline your plan on paper (1 PAGE)
- Outline the needs for these categories :
- Adminstration/shared costs
- Direct program costs
- Indirect costs ( 0-15%)
- Detail the requested funding amount
